How Checklists Can Help You Manage Your Business

By Lindsay Sykes, Director of Marketing, on September 16, 2015

Did you know a startling 80% of small business start-ups fail within the first 18 months of operation?

One of the major reasons for failure is the lack of solid organizational skills that are vital to the success of the enterprise.

An entrepreneur must be a leader who knows the daily tasks his/her team needs to accomplish and be someone capable of creating a plan of what needs to be done long-term.

So how do new businesses setup for success?

If you’re planning to open up a business or are already a small business owner, it’s critical that you carefully plan ahead and equip yourself and your teams with the necessary skills and knowledge in order to ensure success. One tool that can help you manage your enterprise is a checklist.

Here are three ways that checklists can help you run your business smoothly:

  1. Make big tasks easier to manage
  2. Establish accountability
  3. Cut unnecessary costs

1. Make big tasks easier to manage

Just thinking about all the paperwork you need to fill out and file to set up your business can be enough to make you reconsider. But before you let the daunting task of paperwork scare you off, consider using a checklist software to help run your business.

Big tasks are easier to tackle with the help of checklists. Not only do checklists allow you to plan what needs to be done ahead of time, they allow you to list everything that needs to be done - down to the tiniest detail - so nothing is forgotten or overlooked.

For example, if you're a restaurant owner, you have to tackle deliveries, inventory, employee shifts and sales all while maintaining operational standards. With the help of checklists, tracking the completion of everyday tasks such as inventory, cleaning the kitchen and dining room, and inspection of the cutlery is easy. You can use a restaurant checklist app so you can be on top of your business with the help of your tablet or mobile phone.

One of the many benefits of a checklist app is that all of your checklists are easily accessible in the app, up-to-date with the most recent version. Plus, everything you need to manage tasks is found in one spot.

2. Establish accountability

Once you hire people to work for you, you need to make sure that they know what you expect them to do for the day, the week, and in the foreseeable future. A checklist is particularly handy for holding staff accountable when they do not perform the tasks they are required to do.

Use technology to your advantage by utilizing a checklist app that your employees can use on their handheld devices like smartphones and tablets. If your business is in the service or manufacturing industry, you can make use of a workplace inspection app to make it easier to see if your employees completed everything according to your guidelines and standards.

This empowers your employees and field teams to complete checklists from anywhere, on any mobile device. Once checklists are submitted, the results are available in real-time, so you can get an instant picture of how things are running at your business when you aren't there. You can even require photos to be uploaded with a check - to demonstrate if tasks are done properly, or highlight when there are problems.

With the results of your checks rolled up into a reporting system, you can see where your business is thriving and where you may need to improve.

3. Cut unnecessary costs

Overstocking of perishable goods, failing to order stocks on time, and mishandling of inventory can raise the expenditures of the company. With the help of checklists, you can prevent unnecessary expenses brought about by mismanagement of resources.

To enable you to handle your inventory effectively, you can use a checklist app to schedule checks and set reminders about when they need to be completed. This helps you track expiry dates of your raw materials, remind you when to call your suppliers, and seamlessly ensure you're following health and safety guidelines.

Conclusion

A checklist app is a reliable tool business owners can use to help manage their enterprise and ensure long-term success. Some of the ways checklists streamline how you run your business are by making big tasks easier to manage, establishing better accountability in the workplace, and saving money and time by preventing unnecessary expenses.

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